RoboForm is affordable excels at core password managements tasks and includes a lot of helpful tips making it an excellent password manager for the newbies.
Pros
- Affordable service plans
- 30 days free business or premium trial
- Includes data breach monitoring
- Emergency access available
- Informative tutorials and in app tips
Cons
- Restrictive free plan
- Limited sharing options
RoboForm Specs
Now you do not have to write your passwords on the Sticky
notes or using the same password everywhere. Instead of store your passwords
and passkeys in a password manager. The affordable RoboForm lets you sync
unlimited passwords across all your devices and sign up for data breach monitoring.
Paying customers get valuable emergency access and sharing option. NordPass
offers even more perks making it our editors choice winner but RoboForm costs
less per year making it well worth considering if you want to reliable password
management in a budget.
Data Privacy Policies
Before I was testing a password manager I send the company a
set of question which are in my mind about its privacy and security practices.
I do this because I just want you to have plenty of information about the
companies handing your data. RoboForm responses my questions and now I tell u
which type of questions I was asking from them.
What is the two factor authentication?
The premium tier is $29.88 annually and adds passwords
syncing across all your devices data breach monitoring for up to 5 emails
emergency access sharing rights and customer support via email live chat and
phone. A family subscription is $47.76 per year for five premium accounts. This
pricing is on par with or below much of the competition as NordPrass premium
plans start at $35.88 and 1 Password start at $59.88.
RoboForm also offers competitively priced business plans that
like the personal plans come with a free trial period. The primary Business
trier is $39.96 per employee per month. Enterprise-level pricing is available upon
request. I will dig into the business tier features later in the reviews.
How much does RoboForm cost?
RoboForm offers a free service tier but it is pretty
bare-bones compared with competitors. Which offer unlimited password storage on
all platforms and passwords syncing across all the devices. RoboForm free
password manager is limited to one device and does not include features like
web vault access or shared folders. Free customers can only get help from
RoboForm support team via email.
You can try out RoboForm premium subscription for free 30
days with a trial personal account. Once your free trial expires the premium
perks disappear and the vault reverts to a free account with the device
limitation applied.
Getting Started with RoboForm
RoboForm has browser extensions for Chrome and Firefox and
Edge. It also offers desktop clients for Mac and Windows as well as apps for
android and iOS. To sign up, visit RoboForm website or download one of the apps
and create an account.
Throughout the testing period I was really impressed with the
RoboForm commitment to helping customers get the most out of the app. I kept
noticing tips and hints for maintaining password hygiene sprinkled throughout. For
example if you tap or hover over a credential with a weak password, RoboForm
offers instructions for changing the password in your vault and on the
associated website as well as video tutorials for all the app features to help
people new to password managers.
RoboForm can import credentials from Chrome Firefox edge and
opera. The app can also import them from competing password managers including
1Password Bitwarden and etc.
Authentication and Security Features
Though you need to designate a master password when you sign
up you do not have to enter it every time you log in. that is because RoboForm
supports passwordless vault for its apps and browser extensions using either
biometrics or a PIN on your mobile device. RoboForm can also generate a passkey
that you keep on a hardware security key or other device and use to login
instead of a password.
After signing in to your vault click settings then open the
login and security menu to set up your multi-factor authentication method. Activate
the appropriate toggle in the MFA section, complete the provided instructions and
sign up. You can authenticate your identity using another trusted device like a
smartphone secured with biometrics or a passcode or you can authenticate an
authenticator app, email address or sim etc.
Keep it in your mind that you can also use RoboForm as an authenticator
app for your accounts. There is a form filed for each vault credential for that
account MFA token.
Device listing and activity log
You can reach this section by navigating to the settings menu
and opening Devices and Activity. Here you will find a list of all devices
authorized to access your RoboForm account along with timestamped login
activity. If you see a device you do not recognize or other suspicious activity
remove access and change your account password right away.
Security Center
RoboForm provides password hygiene analysis in the Security
Center so you can tell if you are using the same one too often or if your
passwords are easily guessed or hacked. As I mentioned earlier in the review. I
like that RoboForm provides actionable advice for improving your passwords within
the Security Center and identifies duplicate or weak passwords in your vault.
Phishing Alerts
Another new features in RoboForm in 2025 is an anti phishing
protection. This feature is enabled by default. Phishing scammers often buy
commonly mistyped domains to tricks people into giving them their credit card
numbers or other personal information. When you are using the app or a browser extension.
RoboForm will notify you if it appears that you are entering sensitive personal
data or financial information on a website with a domain that does not match
the one in your vault.
Data Breach Monitoring
RoboForm offers data breach monitoring for up to five email
addresses for paid accounts. Many other passwords manager like Dashlane NorPass
and Porton Pass also keep this vital online health checkup tool behind a
paywall so RoboForm is not unusual. Bitwarden offers free data breach
monitoring for all customers which is ideal.
RoboForm data breach reports are from haveibeenpwned database.
I like the amount of detail in each report. You can easily find out when a
breach occurred what type of data were taken and in some reports the company
response.
Password Capture and Replay
The RoboForm browser extension worked as expected in testing.
I was able to access my imported passwords and log in to my test accounts with
the one click. Capturing existing credentials generating new passwords and
saving logins was also painless.
You can choose how you want RoboForm to fill in your
credentials. Navigate to the settings menu in the browser extension or the web
vault. Then open the Autofill section. From there you can decline to autofill
credentials have RoboForm prompt you each time there is an opportunity to enter
a password or choose to have RoboForm autofill without your input.
Hands on with RoboForm
I tested RoboForm using the web vault. The chrome browser extension.
The android app and the Ios APP. The apps are easy to navigate.
After I imported my test lists buttons featuring icons for each
login on the list appeared in the web vault which Is a nice touch. I have seen
similar user interfaces in many mobile password manager apps and RoboForm
offers this highly accessible layout by default. If you prefer a file tree or
like the look of smaller icons you can change the view by clicking the view
options on the right side of the Window. You can switch to dark mode in the
Account menu. Which changes the background from the light gray to black.
I like that the traditional folder system view includes a column showing your passwords strength. When you hover your mouse over the passwords hygiene alert. RoboForm urges you to replace weak passwords with stronger ones.
Passkey Support
RoboForm recently added the ability to save passkeys in customer
vaults which is great. A passkey credential entry looks similar to a
traditional username+passwords credential. As mentioned earlier in the review
you can also create a passkey and save it on a different device if you want to
login to RoboForm without using your master password.
Password Generator
Using the RoboForm password generator users can set a
password length of up to 512 characters and choose whether to include capital
and lowercase letter digits hexadecimal characters and symbols. The default
password generation length with RoboForm is 22 characters. You can also create
passphrases up to 8 words long that include capital letters and numbers.
Mobile Apps
I tried out the RoboForm android and iOs app and both look
good and performed well in tesing. Screenshots are disabled by default for Android
customers but you can turn them back on via the settings menu if you are
inclined.
Emergency Access
No one get is out of this coil alive so it is best to prepare
for your demise while you can. Planning for your digital legacy is a wise time
investment and most password managers include an emergency access option that
lets family or friends close out your online accounts after you die. Paying RoboForm
subscribers can designate an emergency contact who can access their
credentials.
Form Filling and Notes
RoboForm started as a form filling utility so it is not
surprising that entering my information into RoboForm was easy. To store
information you will frequently enter on web forms such as your address banking
details business information credit cards car information and etc. I had no trouble
filling out forms around the web using the data stored in my vault.
Sharing Options
Paid account holders can share individual passwords the
aforementioned SafeNotes and two credential folders. Sharing individual
passwords with other RoboForm users in easy just one click on the three dots
next to the vault entry then choose share. Enter the email address associated
with the person RoboForm account. If your intended recipient does not use
RoboForm enter their email address and they will receive an email from RoboForm
asking them to create a free account so that they can access the credentials.
Business Plans
Business owners can sign up for a free trial to try out
RoboForm business edition. After the trial ends the service though often
discounted costs $39.96 per year user. The plan includes activity logs, dark
web monitoring and alerts password hygiene reports passwords sharing role
basked access control single sign on integration customizable security policies
and other business focused features.
Customer Support Options
Free account holders can email the RoboForm support team for
help. Paid personal and business accounts can contact the company via live chat
or via phone. You can also troubleshoot your issues by reading articles and
watching videos in the RoboForm help center.
FAQS
Is Deleting your RoboForm account is easy?
Deleting the RoboForm account is really easy and drama free. You just visited the account and data sections of the profile in the settings menu scrolled to the bottom of the page and clicked the delete My RoboForm account button and your account is deleted.
How does your company respond to respond to requests for user information from governments and law enforcement?
Requests for user information must be for specific accounts and be served to us through a court order. From there we would review the request for validity and comply in accordance with US law.
Hos your company ever had a security breach?
NO.
What unencrypted information does the password manager store in user vaults?
None. All user data inside the RoboForm account in encrypted and we cannot access it.
What is the company policy regarding selling or sharing customer data with third parties?
We do not sell user data.
Here is Final Review
